Fairground | Interview Canvas

At useable.dev ("useable.dev" or "we"), we take your privacy seriously. Please read this Privacy Policy to learn how we treat your personal data. By using or accessing our Services in any manner, you acknowledge that you accept the practices and policies outlined below, and you hereby consent that we will collect, use and share your information as described in this Privacy Policy.

Remember that your use of useable.dev's Services is at all times subject to our Terms of Service. Any terms we use in this Policy without defining them have the definitions given to them in the Terms of Service.

If you have a disability, you may access this Privacy Policy in an alternative format by contacting privacy@useable.dev.

What this Privacy Policy Covers

This Privacy Policy covers how we treat Personal Data that we gather when you access or use our Services. "Personal Data" means any information that identifies or relates to a particular individual and also includes information referred to as "personally identifiable information" or "personal information" under applicable data privacy laws, rules or regulations. This Privacy Policy does not cover the practices of companies we don't own or control or people we don't manage.

Personal Data

Categories of Personal Data We Collect

This list details the categories of Personal Data that we collect and have collected over the past 12 months:

Profile or Contact Data

Examples of Personal Data We Collect: First and last name, Email address, Professional title and company, Phone number, Unique identifiers such as passwords
Categories of Third Parties With Whom We Share this Personal Data: Service Providers, Parties You Authorize, Access or Authenticate, Interview Participants (as authorized)

Interview Content Data

Examples of Personal Data We Collect: Audio and video recordings of interview sessions, Chat messages and communications during interviews, Screen sharing content and shared documents, Interview notes and feedback, Resume files and professional documents, Performance metrics and interview analytics
Categories of Third Parties With Whom We Share this Personal Data: Service Providers, Authorized Interview Participants, Hiring Organizations (as authorized)

Device/IP Data

Examples of Personal Data We Collect: IP address, Device ID, Domain server, Type of device/operating system/browser used to access the Services, Camera and microphone permissions and usage
Categories of Third Parties With Whom We Share this Personal Data: Service Providers, Parties You Authorize, Access or Authenticate

Web Analytics

Examples of Personal Data We Collect: Web page interactions, Referring webpage/source through which you accessed the Services, Non-identifiable request IDs, Statistics associated with the interaction between device or browser and the Services, Interview platform usage patterns
Categories of Third Parties With Whom We Share this Personal Data: Service Providers, Parties You Authorize, Access or Authenticate

Other Identifying Information that You Voluntarily Choose to Provide

Examples of Personal Data We Collect: Identifying information in emails or support requests you send us, LinkedIn profiles and professional social media information, Additional documents or information shared during interviews
Categories of Third Parties With Whom We Share this Personal Data: Service Providers, Business Partners, Parties You Authorize, Access or Authenticate

Categories of Sources of Personal Data

We collect Personal Data about you from the following categories of sources:

You
- When you provide such information directly to us (creating account, scheduling interviews, sending emails).
- When you use the Services and such information is collected automatically (Cookies, recordings, device info).
Third Parties
- Vendors (analytics providers, support tools).
- Integration partners (calendar, video conferencing).

Our Commercial or Business Purposes for Collecting Personal Data

Providing, Customizing and Improving the Services: Creating accounts, facilitating interviews, billing, support, development, personalization, security.
Interview Process Management: Connecting participants, recording sessions, analytics, feedback.
Marketing the Services: Marketing and selling.
Corresponding with You: Responding to inquiries, sending updates.
Meeting Legal Requirements and Enforcing Legal Terms: Legal obligations, protection of rights, dispute resolution.

We will not collect additional categories of Personal Data or use the Personal Data we collected for materially different, unrelated or incompatible purposes without providing you notice.

Interview Recordings and Content

Recording Consent: All participants must provide explicit consent before any interview session is recorded. We will clearly notify all participants when recording begins and ends.

Access and Sharing: Interview recordings, notes, and related content are shared only with authorized participants in the interview process, including hiring managers, HR personnel, and other relevant stakeholders within the interviewing organization, as specifically authorized.

Retention: Interview recordings and related data are retained for up to 7 years for legal and business purposes, unless a shorter or longer retention period is required by law or specifically requested by the data subject.

AI and Machine Learning Data Usage

Workspace API Data and AI Model Development: We want to be transparent about how we handle data obtained through Google Workspace APIs and other third-party integrations in relation to artificial intelligence and machine learning development.

Data Usage for AI/ML Models

We do not use personal data obtained through Workspace APIs (including but not limited to Google Workspace, Microsoft 365, or other productivity suite integrations) to develop, improve, or train generalized artificial intelligence or machine learning models without explicit user consent.

Service-Specific AI Features

We may use aggregated and anonymized data from our Services to improve our interview platform's functionality, including:

Enhancing interview scheduling algorithms
Improving audio/video quality optimization
Developing platform performance analytics
Creating anonymized usage pattern insights

Such usage is limited to improving our specific Services and does not involve training external or generalized AI models.

Data Retention for AI Purposes

Workspace API Data: Data obtained through Workspace APIs is retained only for the duration necessary to provide our Services and is not stored for AI model training purposes. This data is subject to the same retention periods outlined in our "Data Security and Retention" section.

Anonymized Analytics: When we create anonymized, aggregated analytics from platform usage, such data cannot be traced back to individual users and may be retained indefinitely for service improvement purposes.

User Control and Consent

If we ever decide to use personal data for AI or ML model development beyond our current platform-specific improvements, we will:

Obtain explicit, informed consent from affected users
Provide clear opt-out mechanisms
Update this Privacy Policy with detailed information about such usage
Comply with all applicable data protection regulations including GDPR Article 7 requirements

Third-Party AI Services

When we use third-party AI services (such as transcription or analysis tools), we ensure these providers have appropriate data protection agreements and do not use your data for their own model training without your explicit consent.

Data Security and Retention

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Personal Data of Children

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16 years of age.

Changes to this Privacy Policy

We're constantly trying to improve our Services, so we may need to change this Privacy Policy from time to time, but we will alert you to any such changes by placing a notice on the useable.dev website, by sending you an email and/or by some other means. Please note that if you've opted not to receive legal notice emails from us (or you haven't provided us with your email address), those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. If you use the Services after any changes to the Privacy Policy have been posted, that means you agree to all of the changes. Use of information we collect is subject to the Privacy Policy in effect at the time such information is collected.

Contact Information

If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your Personal Data or your choices and rights regarding such collection and use, please do not hesitate to contact us at:

Email: privacy@useable.dev
Address: 160 Robinson Road, Singapore

Privacy Policy