Privacy Policy
Effective date: December 4, 2025
At useable.dev ("useable.dev" or "we"), we take your privacy seriously. Please read this Privacy Policy to learn how we treat your personal data. By using or accessing our Services in any manner, you acknowledge that you accept the practices and policies outlined below, and you hereby consent that we will collect, use and share your information as described in this Privacy Policy.
Remember that your use of useable.dev's Services is at all times subject to our Terms of Service. Any terms we use in this Policy without defining them have the definitions given to them in the Terms of Service.
If you have a disability, you may access this Privacy Policy in an alternative format by contacting privacy@useable.dev.
Privacy Policy Table of Contents
What this Privacy Policy Covers
This Privacy Policy covers how we treat Personal Data that we gather when you access or use our Services. "Personal Data" means any information that identifies or relates to a particular individual and also includes information referred to as "personally identifiable information" or "personal information" under applicable data privacy laws, rules or regulations. This Privacy Policy does not cover the practices of companies we don't own or control or people we don't manage.
Personal Data
Categories of Personal Data We Collect
This list details the categories of Personal Data that we collect and have collected over the past 12 months:
Profile or Contact Data
- Examples of Personal Data We Collect
- First and last name
- Email address
- Professional title and company
- Phone number
- Unique identifiers such as passwords
- Categories of Third Parties With Whom We Share this Personal Data
- Service Providers
- Parties You Authorize, Access or Authenticate
- Interview Participants (as authorized)
Interview Content Data
- Examples of Personal Data We Collect
- Audio and video recordings of interview sessions
- Chat messages and communications during interviews
- Screen sharing content and shared documents
- Interview notes and feedback
- Resume files and professional documents
- Performance metrics and interview analytics
- Categories of Third Parties With Whom We Share this Personal Data
- Service Providers
- Authorized Interview Participants
- Hiring Organizations (as authorized)
Device/IP Data
- Examples of Personal Data We Collect
- IP address
- Device ID
- Domain server
- Type of device/operating system/browser used to access the Services
- Camera and microphone permissions and usage
- Categories of Third Parties With Whom We Share this Personal Data
- Service Providers
- Parties You Authorize, Access or Authenticate
Web Analytics
- Examples of Personal Data We Collect
- Web page interactions
- Referring webpage/source through which you accessed the Services
- Non-identifiable request IDs
- Statistics associated with the interaction between device or browser and the Services
- Interview platform usage patterns
- Categories of Third Parties With Whom We Share this Personal Data
- Service Providers
- Parties You Authorize, Access or Authenticate
Other Identifying Information that You Voluntarily Choose to Provide
- Examples of Personal Data We Collect
- Identifying information in emails or support requests you send us
- LinkedIn profiles and professional social media information
- Additional documents or information shared during interviews
- Categories of Third Parties With Whom We Share this Personal Data
- Service Providers
- Business Partners
- Parties You Authorize, Access or Authenticate
Categories of Sources of Personal Data
We collect Personal Data about you from the following categories of sources:
- You
- When you provide such information directly to us.
- When you create an account or use our interview platform and Services.
- When you schedule or participate in interviews through our platform.
- When you voluntarily provide information during interviews or through our Services.
- When you send us an email or otherwise contact us.
- When you use the Services and such information is collected automatically.
- Through Cookies (as defined and described further below).
- Through interview session recordings and platform interactions.
- If you download our mobile application or use a location-enabled browser, we may receive information about your location and mobile device, as applicable.
- Third Parties
- Vendors
- We may use analytics providers to analyze how you interact and engage with the Services, or third parties may help us provide you with customer support.
- Integration partners for calendar scheduling, video conferencing, and document management.
Our Commercial or Business Purposes for Collecting Personal Data
- Providing, Customizing and Improving the Services
- Creating and managing your account or other user profiles.
- Facilitating interview scheduling, conducting, and management.
- Processing orders or other transactions; billing.
- Providing you with the interview platform services you request.
- Meeting or fulfilling the reason you provided the information to us.
- Providing support and assistance for the Services.
- Improving the Services, including testing, research, internal analytics and product development.
- Personalizing the Services, website content and communications based on your preferences.
- Doing fraud protection, security and debugging.
- Interview Process Management
- Connecting candidates with interviewers and hiring organizations.
- Recording and storing interview sessions for review and evaluation purposes.
- Providing interview analytics and insights to authorized users.
- Facilitating post-interview feedback and decision-making processes.
- Marketing the Services
- Marketing and selling the Services.
- Corresponding with You
- Responding to correspondence that we receive from you, contacting you when necessary or requested, and sending you information about useable.dev or the Services.
- Sending emails and other communications according to your preferences or that display content that we think will interest you.
- Meeting Legal Requirements and Enforcing Legal Terms
- Fulfilling our legal obligations under applicable law, regulation, court order or other legal process, such as preventing, detecting and investigating security incidents and potentially illegal or prohibited activities.
- Protecting the rights, property or safety of you, useable.dev or another party.
- Enforcing any agreements with you.
- Responding to claims that any posting or other content violates third-party rights.
- Resolving disputes.
We will not collect additional categories of Personal Data or use the Personal Data we collected for materially different, unrelated or incompatible purposes without providing you notice.
How We Share Your Personal Data
We disclose your Personal Data to the categories of service providers and other parties listed in this section. Depending on state laws that may be applicable to you, some of these disclosures may constitute a "sale" of your Personal Data.
- Service Providers. These parties help us provide the Services or perform business functions on our behalf. They include:
- Hosting, technology and communication providers.
- Video conferencing and recording infrastructure providers.
- Security and fraud prevention consultants.
- Analytics providers.
- Support and customer service vendors.
- Payment processors.
- Document storage and management providers.
- Interview Participants. These are parties directly involved in the interview process:
- Authorized interviewers and hiring managers.
- HR personnel and recruiting teams.
- Other authorized stakeholders within the interviewing organization.
- Candidates (when appropriate and authorized).
- Business Partners. These parties partner with us in offering various services. They include:
- Integration partners for scheduling, calendar, and productivity tools.
- Companies that we partner with to offer joint promotional offers or opportunities.
- Parties You Authorize, Access or Authenticate
- Third parties you access through the services.
- Professional networking and social media services.
- Other users as specifically authorized by you.
Legal Obligations
We may share any Personal Data that we collect with third parties in conjunction with any of the activities set forth under "Meeting Legal Requirements and Enforcing Legal Terms" in the "Our Commercial or Business Purposes for Collecting Personal Data" section above.
Interview Recordings and Content
Recording Consent: All participants must provide explicit consent before any interview session is recorded. We will clearly notify all participants when recording begins and ends.
Access and Sharing: Interview recordings, notes, and related content are shared only with authorized participants in the interview process, including hiring managers, HR personnel, and other relevant stakeholders within the interviewing organization, as specifically authorized.
Retention: Interview recordings and related data are retained for up to 7 years for legal and business purposes, unless a shorter or longer retention period is required by law or specifically requested by the data subject.
AI and Machine Learning Data Usage
Workspace API Data and AI Model Development: We want to be transparent about how we handle data obtained through Google Workspace APIs and other third-party integrations in relation to artificial intelligence and machine learning development.
Data Usage for AI/ML Models
We do not use personal data obtained through Workspace APIs (including but not limited to Google Workspace, Microsoft 365, or other productivity suite integrations) to develop, improve, or train generalized artificial intelligence or machine learning models without explicit user consent.
Service-Specific AI Features
We may use aggregated and anonymized data from our Services to improve our interview platform's functionality, including:
- Enhancing interview scheduling algorithms
- Improving audio/video quality optimization
- Developing platform performance analytics
- Creating anonymized usage pattern insights
Such usage is limited to improving our specific Services and does not involve training external or generalized AI models.
Data Retention for AI Purposes
Workspace API Data: Data obtained through Workspace APIs is retained only for the duration necessary to provide our Services and is not stored for AI model training purposes. This data is subject to the same retention periods outlined in our "Data Security and Retention" section.
Anonymized Analytics: When we create anonymized, aggregated analytics from platform usage, such data cannot be traced back to individual users and may be retained indefinitely for service improvement purposes.
User Control and Consent
If we ever decide to use personal data for AI or ML model development beyond our current platform-specific improvements, we will:
- Obtain explicit, informed consent from affected users
- Provide clear opt-out mechanisms
- Update this Privacy Policy with detailed information about such usage
- Comply with all applicable data protection regulations including GDPR Article 7 requirements
Third-Party AI Services
When we use third-party AI services (such as transcription or analysis tools), we ensure these providers have appropriate data protection agreements and do not use your data for their own model training without your explicit consent.
Data Security and Retention
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Personal Data of Children
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16 years of age.
Changes to this Privacy Policy
We're constantly trying to improve our Services, so we may need to change this Privacy Policy from time to time, but we will alert you to any such changes by placing a notice on the useable.dev website, by sending you an email and/or by some other means. Please note that if you've opted not to receive legal notice emails from us (or you haven't provided us with your email address), those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. If you use the Services after any changes to the Privacy Policy have been posted, that means you agree to all of the changes. Use of information we collect is subject to the Privacy Policy in effect at the time such information is collected.